Workforce Planning & Resource Platforms
A custom browser-based system for organisations that need clearer visibility over who is available, where they are assigned and how workload is distributed — replacing spreadsheets and group messages with one shared, role-based record.
Indicative starting price. Final pricing depends on scope and is confirmed in a written proposal.
When this service is usually considered
- Rotas or staff availability are tracked across separate spreadsheets that fall out of sync.
- Assigning people to projects or shifts relies on informal messages rather than a shared record.
- Managers cannot easily see who is available, overloaded, or unassigned at a glance.
- Historical assignment records are needed for planning or review but are not currently kept centrally.
- Multiple team leads need visibility of the same resource pool without duplicating records.
Capabilities considered for this service
- Team and resource records with role and skill attributes.
- Availability tracking and simple leave or absence marking.
- Rota and schedule views by person, team or date range.
- Workload planning views to spot gaps and overlaps.
- Role-based access so managers and staff see what is relevant to them.
- Operational dashboards summarising current assignments.
- Assignment history for reporting and review.
- Notifications for schedule or assignment changes.
- Document attachment against a person or assignment.
- Export and reporting for offline review or record-keeping.
This is not payroll software and does not include HR compliance certification. It is a planning and visibility tool, not a statutory records system.
What is delivered at the end of the project
Working platform
A deployed, browser-based system covering the agreed scope, accessible to the roles defined during design.
Handover documentation
Notes on the data structure and administration, sufficient for a nominated administrator to operate the system.
Source materials
Access to the underlying source code and configuration needed for future maintenance.
How this project runs
Conversation
Discuss current rota or planning process and where it falls short.
Proposal
Written scope, assumptions, indicative price and timeframe.
Design
Data structure and role permissions agreed before build.
Build
Development against the agreed scope.
Review
Client testing against the written scope.
Handover
Access, documentation and source materials delivered.
What speeds up an accurate proposal
- A description of the teams, roles and locations involved.
- Examples of the current rota, spreadsheet or planning method.
- Who needs to view, edit or approve schedule changes.
- Any existing systems the platform needs to sit alongside.
- A named point of contact for scope decisions during the build.
What moves the price beyond the starting point
- Number of distinct user roles and permission levels.
- Complexity of availability rules (shift patterns, multi-site working).
- Integration with existing HR, calendar or communication tools.
- Custom reporting formats or scheduled exports.
- Migration of historical rota or assignment data.
What sits outside the starting scope
Payroll processing
This service does not calculate or process pay; it manages planning and assignment data only.
HR compliance certification
The platform is not a substitute for statutory HR record-keeping or compliance certification.
Third-party subscriptions
Hosting, email delivery or other third-party services are quoted separately where required.
Ongoing support
Post-launch support is available as a separate, optional arrangement agreed in writing.
Workforce Planning & Resource Platforms — FAQ
That is the most common starting point. The initial conversation reviews your current spreadsheet or process and identifies which parts can move into a structured system, and which manual steps may remain by choice.
Integration is possible where a third-party system offers a suitable API, and is scoped and priced individually. It is not included in the starting price by default.
There is no fixed limit built into the approach; user volume and role complexity are discussed during scoping, as they affect the proposal.
The platform is browser-based and works on modern mobile browsers. A dedicated native mobile app is a separate scope of work.
You receive the source materials needed to maintain the system independently. Ongoing changes or support can also be arranged with ELVARIS separately, in writing.
Often considered alongside this service
Ready to discuss a workforce planning platform?
Share your current process and team structure. There is no charge for an initial conversation.